Payment Request Management
Approve payments with confidence. Every time.
Paychainhq is the payment request platform that routes approvals through your authority matrix, tracks every step, and keeps your finance team audit-ready—without the spreadsheet chaos.
Built for complex orgs
Complete trail
Secure access
GCC-focused
How It Works
From request to payment in 5 simple steps
Submit
Create payment request with vendor and amount
Route
Auto-route through authority matrix
Approve
Approvers review and act
Pay
Finance processes payment
Audit
Complete trail recorded
Key Features
Everything you need to manage payment approvals at scale
Authority Matrix Approvals
Configure approval chains by department and amount thresholds. Requests automatically route to the right approvers based on your rules.
Vendor-Ready Payments
Each vendor stores cheque commercial name or bank transfer IBAN. Payment coordinators see exactly what they need to process payments.
Contract-Driven Recurring
Set up contracts with payment schedules. The system auto-generates draft requests on schedule—no manual entry needed.
Asana Integration
Sync payment request status to Asana tasks. Keep project managers informed without leaving their workflow.
Audit Trail & Attachments
Every action is logged. Attach invoices, contracts, and supporting documents. Always audit-ready.
Multi-Tenant Organization
Manage multiple entities from one platform. Each org has its own departments, vendors, and approval matrices.
Built for Real Business Needs
Handle any payment scenario your business encounters
Vendor Invoices
Process supplier invoices with proper approvals
Petty Cash
Reimburse employee expenses quickly
Recurring Payments
Rent, utilities, subscriptions on schedule
Project Retainers
Consultant and contractor payments
Employee Payments
Bonuses, allowances, advances
Benefits for Every Role
Designed to make everyone's job easier
For Requesters
- Submit payment requests in seconds with smart forms
- Track approval status in real-time across all stages
- Get notified instantly when action is needed
- Attach invoices and supporting documents easily
Integrations
Connect with the tools your team already uses
Asana
Sync payment status to project tasks
AvailableXero
Post payments to accounting
Coming SoonQuickBooks
Sync with QuickBooks Online
Coming SoonSecurity & Compliance
Enterprise-grade security for your financial data
Role-Based Access
Granular permissions for every user
Tenant Isolation
Complete data separation between orgs
Audit Logs
Every action tracked and timestamped
Data Retention
Configurable retention policies
Frequently Asked Questions
Request a Demo
See how Paychainhq can streamline your payment approvals
Ready to streamline your payment operations?
Join businesses across the GCC who trust Paychainhq for their payment request management.